Clubs/Organizations must complete the “Student Clubs/Organizations Event Application Form” and submit their application to the Directorate at least 15 days before the event date.

If there is a request to display posters on campus, a sample of the poster, participant information, and relevant explanations must be submitted along with the application form.

Clubs/Organizations must complete the “Event Outcome Notification Form” and submit it, together with the relevant attachments, to the Directorate within 15 business days following the event date.

All events held both on and off campus may only take place after receiving the required approval. For trips outside the city, all participants are required to sign a Trip Undertaking Form.